Lake Country community AED pilot

We request a one-time City matching commitment of up to $2,000 to help place automated external defibrillators at three qualifying Lake Country businesses. Each business must contribute at least 25% of its own final approved AED project cost. Community donations and the proposed City match would cover the remaining balance.

Proposed funding request

The City would match the first $2,000 of qualifying community cash donations dollar for dollar. Business contributions would not earn a match. The community would provide an additional $12.50 to complete this example. All costs and contributions remain illustrative until quotes and business commitments are confirmed. [1]

Public benefit

The pilot would make AEDs available to employees, customers and visitors during participating businesses' published access hours. It pairs equipment with staff training and ongoing readiness. The American Heart Association reports that immediate CPR can double or triple survival chances after an out-of-hospital cardiac arrest; the FDA emphasizes the value of CPR with early defibrillation. These findings support a complete response program. [3, 4]

Action requested from the Council

Authorize a capped matching grant, subject to staff confirmation of an eligible funding source and a written agreement. Designate a city liaison for budget and reporting review and support an invitation to Lake Country Fire Districts to advise on placement and response planning. No City funds or partner participation are committed by this proposal.

Pilot operation and public accountability

We propose the following conditions for the three-location pilot. They preserve the contribution requirement and shared funding model while making the public investment measurable.

Selection and business participation

Open a common application period for businesses within City limits. Applicants must commit at least 25% of the approved full project cost, provide accessible placement during stated operating hours, identify a primary AED coordinator and backup, and accept written maintenance and reporting duties. Select three sites based on documented access gaps, public use, operating hours and readiness to maintain the equipment. Apply the same criteria to every applicant and disclose reviewer conflicts.

Workflow from application to installation

1. Confirm the site. Review the request, existing nearby AED access, proposed placement, staff coverage and an itemized vendor and training quote.
2. Set the commitments. Sign business contribution and site participation agreements; calculate the 25% minimum from the approved total cost.
3. Open the shared campaign. Publish three business buckets, each contribution, the remaining funding need and the allocation rule.
4. Verify full funding. Reconcile business payments, qualifying community receipts and earned City match before placing an order for a site.
5. Install and document readiness. Mount and commission the AED, complete training and response planning, and record equipment ownership and inspection responsibility.

Release and oversight of City funds

City support would be limited to the smallest of $2,000, qualifying community cash received, or the remaining approved project cost after all non-City funding sources. We propose verified vendor payment or reimbursement supported by invoices and receipts. City staff would confirm the appropriate recipient, agreement, purchasing method and public funding authority before any disbursement.

Project Beat The Odds would provide monthly campaign reports and a completion report within 30 days of the final installation. Reports would separate pledges from cash received, show City funds earned and paid, and document installations, training and ongoing ownership. Any expansion would require a separate decision.

Proposed Council motion

Authorize a one-time matching grant not to exceed $2,000 for a three-business community AED pilot, matching eligible community cash donations dollar for dollar, subject to identification of an eligible budget source, staff review and execution of a grant agreement. Require each business to provide at least 25% of its final approved project cost and require spending, installation and readiness reports before grant closeout.

Financial analysis of the three business model

The revised proposal establishes three equal illustrative project budgets of $1,950. Each business can contribute more than the $487.50 minimum. This produces different funding gaps, even though every site receives the same starting project budget. The example business types are not confirmed recipients. [1]

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The 31.41% total is a weighted program figure; eligibility must still be checked separately for each business. One business's larger contribution cannot satisfy another business's 25% requirement. Public or community gifts would supplement, rather than replace, the required business contribution.

What the original cost estimate includes

These allowances come from the original proposal, not a current vendor quotation. Its pads and battery line was labeled for four years, but the amount alone does not establish replacement coverage. The $175 training allowance also does not specify how many employees or shifts it covers. Confirm both scopes before fixing a funding target. [2]

Complete the budget before fundraising

Obtain written quotes covering the selected AED and compatible accessories, cabinet and mounting, signage, training seats and any applicable tax, delivery, payment processing or program costs. Avoid double-counting pads or batteries already included with the AED. Identify who will pay any costs outside the approved site budget. No separate contingency or administrative allowance is included in the $5,850 example.

If the approved scope changes, recalculate each business's minimum as 25% of its revised total cost, round up to the nearest cent, obtain the updated commitment and publish the new funding gap. The City cap would remain $2,000 unless Council separately changes it.

How donations and the City match would work

Allocate gifts by the remaining need

Community money enters one shared fund with a separate record for each business. Allocate each new shared gift in proportion to the eligible sites' remaining funding gaps. Apply the same allocation rule to City matching funds as they are earned. This gives every community funding goal the same proportional progress, rather than equal dollar awards. Eligibility still requires each business to provide its own 25% contribution.

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For example, the Coffee Shop receives $300 multiplied by its $1,200 gap divided by the $4,012.50 combined gap. Round allocations to cents and assign any rounding remainder consistently. Recalculate when approved costs, business contributions or other funding change. Close a bucket at its approved cost and stop allocating additional money to it. [1]

Keep the match understandable

Only eligible community cash available for approved project costs would earn a City match. Exclude business contributions, in-kind goods, unpaid pledges and dollars already matched under another arrangement. For fundraising events, count net proceeds after disclosed costs. Identify how any processing fees are covered so the displayed project goal remains fully funded.

In this example, the first $2,000 of eligible community cash earns $2,000 from the City, subject to the remaining-cost cap. A further $12.50 in community support closes the $4,012.50 gap. Announce the match only after approval, with its remaining balance and expiration date. Track City authorization, earned match and actual payments separately.

Plan for funding changes before accepting gifts

Publish a campaign deadline and written rules for shortfalls, site withdrawal, cancellation and surplus funds. If a site withdraws, stop its allocations and follow the disclosed donor terms and City agreement before transferring or refunding money. Unused City authorization should expire; any unspent City payment should be returned under the agreement.

If the City cannot fund the match, the illustrative community target is $4,012.50. A private sponsor could be asked to provide the proposed $2,000 match, but that support must be confirmed. If all three businesses contribute only the minimum, the combined gap becomes $4,387.50 and community donors would need $2,387.50 with the same $2,000 City cap.

Community fundraising and delivery plan

We propose a shared campaign so donors can support the three-site goal with one contribution. Publish each location, access hours, confirmed cost, business contribution, cash received and remaining need. Keep public updates consistent and protect donor privacy.

A practical community donation target

This is a fundraising plan, not a list of committed donors. Invite local employers, service clubs, business networks and residents to contribute. Ask the Lake Country Area Chamber of Commerce and other local organizations to share the campaign; any participation or endorsement would need their agreement. Keep sponsor recognition independent of site selection and donation allocation.

Suggested campaign message

Help bring AEDs to three Lake Country businesses. Each business pays at least 25% of its project cost. Your shared gift helps close all three funding gaps. If the proposed City match is approved, eligible donations will be matched dollar for dollar while matching funds remain available.

Proposed schedule after authorization

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The schedule depends on fundraising, equipment availability and training dates. We propose a 120-day window from campaign launch to receive eligible gifts and submit match claims. Set payment and report deadlines separately in the agreement. If funding is incomplete, report the shortfall and request any extension before the match expires; do not promise an installation date that the available funds cannot support.

Readiness reporting and Lake Country submission

Keep each AED ready after installation

The participation agreement should name the equipment owner, a site coordinator and a backup. Require visible accessible placement during published hours, manufacturer registration, documented checks and tracking of pad and battery expiration. AHA guidance recommends regular readiness checks and a maintenance owner; FDA guidance supports approved AEDs and compatible approved accessories obtained through appropriate suppliers. [4, 5]

Each site should adopt a written emergency response plan, identify trained staff coverage, practice the response and review the plan after drills or an actual use. Confirm local EMS coordination and any applicable notification or oversight requirements with the appropriate authorities. Training, planning and drills are supported by AHA implementation guidance. [5, 6]

Business agreements should assign and budget for replacement pads after use or expiration, batteries, refresher training and service. The pilot budget does not establish a permanent replacement fund or a future City maintenance obligation. Document what happens to publicly supported equipment if a business closes or moves, including any City-approved transfer requirements.

Measure delivery and access

Report three funded and installed units as the pilot delivery target. For each site, record its actual business payment and percentage, community funds, City funds, total cost, access hours, training completion and latest readiness check. Include a readiness follow-up 90 days after installation. Use these measures to assess the pilot; do not forecast a number of lives saved or treat business-hours access as round-the-clock coverage.

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